Privacy policy

Who I am

I'm Ronan Kennedy, a sole trader based in Galway, Ireland, trading as Ronan Kennedy Coaching. For anything on this page I'm the data controller, which means I'm the person responsible for your information. You can reach me at ronankennedypt@gmail.com.

What I collect

• If you sign up for a freebie or my emails: your first name and email address.
• If you apply for coaching: your name, email address and the answers you give in the application form. Those answers can include details about your health, your training and your eating habits.
• If you become a client: the information we use to coach you, such as training logs, check-ins, measurements, progress photos if you choose to share them, and our messages.
• If you email me: your email address and whatever you write.

Why I collect it

• To send you the freebie you asked for and my regular emails. I do this with your consent, and you can unsubscribe from any email in one click.
• To read your application and decide whether coaching is a fit. I do this because you asked me to before we agree to work together.
• To coach you if you become a client. I do this to deliver the service we agreed.
• Health details in your application or coaching are only used with your explicit consent, and only to coach you safely.
• To keep the records Irish tax law requires of a business.

I don't sell your information and I don't share it with anyone for their marketing.

Which tools hold it

I use a small number of well-known services to run the business. Each one stores data on my behalf under its own data protection terms.

• Mailchimp holds email sign-ups and sends my emails.
• Typeform holds coaching applications.
• Trainerize is the coaching app. It holds client training, check-ins and messages.
• Netlify hosts this website. Like any web host it keeps short-lived technical logs, such as IP addresses, to keep the site running and secure.
• Gmail holds any emails we exchange.

Some of these companies are based in the United States. Where your information is transferred outside the European Economic Area, they rely on approved safeguards such as the EU-US Data Privacy Framework or Standard Contractual Clauses.

Cookies and tracking

This website sets no cookies and runs no advertising trackers, which is why you didn't see a cookie banner. Podcast videos only load from YouTube if you press play, and they use YouTube's privacy-enhanced mode. The buttons to apply or open a free tool take you to other websites, which have their own privacy policies.

How long I keep it

• Email sign-ups: until you unsubscribe or ask me to delete you.
• Applications that don't lead to coaching: up to 12 months, then deleted.
• Client records: for as long as we work together and up to 12 months after, unless you ask me to delete them sooner.
• Invoices and payment records: six years, because Irish tax law requires it.

Your rights

Under GDPR you can ask me to:

• show you the information I hold about you
• correct anything that's wrong
• delete your information
• stop or limit how I use it
• send you a copy you can take elsewhere

You can also withdraw your consent at any time.

How to ask for deletion

Email ronankennedypt@gmail.com with the subject line "Delete my data". I'll remove your information from Mailchimp, Typeform and Trainerize and confirm when it's done. I'll reply within one month, and usually much sooner.

If you're not happy

Tell me first and I'll do my best to sort it. You also have the right to complain to the Data Protection Commission, Ireland's data protection regulator, at dataprotection.ie.

Changes to this policy

If I change how I handle your information I'll update this page and the date at the top.